Below you will find a list of frequently asked questions regarding the Virginia Henderson Global Nursing e-Repository (the Henderson Repository). The Henderson Repository is a free resource of the Honor Society of Nursing, Sigma Theta Tau International ("Sigma").
What is the Henderson Repository and what will I find here?
The Henderson Repository is a free, online service that collects, preserves, and disseminates digital materials related to all aspects of nursing research. In 2012, the repository expanded to include full-text submissions, adding a new dimension to its robust collection of nearly 40,000 study and presentation abstract-only entries.
Unlike a scholarly journal, the Henderson Repository is not bound by parameters such as topic limitations, page allowances and a set publication schedule. The repository also allows the author or authors to retain copyright to their work. Items submitted to the collections under the Independent Submissions Community are peer-reviewed to ensure quality control standards are met.
The Henderson Repository differs from a research database in that, while the Henderson Repository may contain previously published items in accordance with publisher/journal self-archiving policies, it will also contain previously unpublished items. These resources include, but are not limited to:
♦ Conference papers/presentation slides
♦ Doctor of Nursing Practice final projects
♦ Faculty-created learning objects
♦ Technical reports
What are your collection development policies?
Repositories do not adhere to traditional library materials acquisition policies; instead they grow organically as authors choose, if and when, to submit items while retaining copyright to their own materials (i.e., self-archiving). Items will post to the repository after they have gone through the peer-review or approval process as designated by their specific collection policies and upon processing by the Henderson Repository librarian.
Who may submit items to the repository?
Submissions to this repository may be made by individual nurses1 and/or nursing students.1 Membership in Sigma is not a requirement for submission. Although the primary author must be a nurse (nursing student), co-author(s) may work outside of the field of nursing.
Nursing organizations may submit groups of abstracts from their nursing research conferences, with prior approval of the presenters, and upon prior arrangement with the Henderson Repository.
Schools of nursing2 may request that collections be created specifically for their school under both the Electronic Theses and Dissertations and DNP Program Projects communities.
For detailed information on author submission policies and school of nursing collection creation, please see other Q&A responses in this list. You can also visit the “Get Started” tab in the menu bar at the top of the Henderson Repository webpage.
1 Any person with a degree (or actively pursuing a degree) from a CCNE and/or NLNAC accredited nursing program, or their equivalent for those submitting authors outside of the United States and/or the jurisdiction of the two aforementioned accreditation agencies.
2 A school or department of nursing must have a nursing program accredited by the CCNE or NLNAC, or an equivalent accreditation service for programs outside the United States and/or the jurisdiction of the aforementioned accreditation agencies.
What may be submitted to the repository?
The Virginia Henderson Global Nursing e-Repository is more than a pre-print database and is designed to accept a variety of item types including, but not limited to:
♦ Pre-print article* (The draft of an article that has been submitted to a journal, but not peer-reviewed or edited.)
♦ Post-print article* (The version of an article that has been submitted to a journal, peer-reviewed and edited.)
♦ As-published article* (The version that appears in the print and/or online journal.)
♦ DNP capstone project/paper
♦ Class project
♦ Committee Report
♦ Research Study Report
♦ Dataset (raw data from survey results, etc.)**
♦ Faculty created learning objects
♦ Presentation papers and/or slides
*Authors are responsible for determining the version allowed for deposit by the publisher/journal prior to submitting it to the Henderson Repository. See the Sherpa/RoMEO database.
** All data must be scrubbed of personal information prior to submission.
Do I have to be a member of Sigma to access items in, or submit items to, the Henderson Repository?
You do not need to be a member of Sigma to access the full resources of the Henderson Repository. It is freely and openly available to everyone interested in nursing research.
The simple search box appears in the top right hand corner of each page of the site with the exception of the submission form. Enter your search term and select “go” to launch a simple search.
You will find that there is an additional search box on each community, sub-community, and collection home page. This search box will allow you to carry out a simple search at that level of hierarchy or any level below it using a drop down menu.
The simple “site” search box is the one located on the repository homepage. Search terms entered in the site search box will be searched against all indexed metadata fields; as well as the full text for attached documents in PDF, Microsoft Word and RTF file formats.
To the right of the simple search box is a link to the advanced search page. The advanced search allows you to specify the metadata fields you wish to search, and to combine these searches with the Boolean “AND”, “OR” or “NOT”. You can search across the entire repository, or restrict your search to a community or collection using the top drop-down menu. Select the field to search in the left hand column and enter the word or phrase you are searching for in the right hand column. You can select the Boolean operator to combine searches by clicking on the arrow to the right of the “AND” box.
Note: You must use the input boxes in order. If you leave the first one blank, your search will not work.
1. What is not searched - The search engine ignores certain words that occur frequently in English, but do not add value to the search. These are: “a,” “and,” “are,” “as,” “at,” “be,” “but,” “by,” “for,” “if,” “in,” “into,” “is,” it,” “no,” “not,” “of,” “on,” “or,” “such,” “the,” “to,” “was”
2. Truncation - Use an asterisk (*) after a word stem to get all hits having words starting with that root. For example using the following term followed by an asterisk:
will retrieve items containing the words: selects, selector, selectman, selecting, etc.
3. Stemming - The search engine automatically expands words with common endings to include plurals, past tenses, etc.
4. Phrase searching - To search using multiple words as a phrase, put quotation marks (“ “) around the phrase, for example entering: “organizational change” - will find items containing this exact phrase.
5. Eliminate items with unwanted words - Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use the Boolean operator NOT. This can limit your search to eliminate unwanted hits. For instance, in the search:
training-cat or training NOT cat
you will get items containing the word “training,” except those that also contain the word “cat.”
6. Required words - Put a plus (+) sign before a word if it must appear in the search result. For instance, if the word “training” is optional, but the word “dog” must be in the result you would use:
7. Boolean searching - The following Boolean operators can be used to combine terms: AND, OR, and NOT. Note that they must be capitalized as shown in order to function appropriately.
Use the word “AND” to limit searches to find items containing all words or phrases combined with this operator. For example typing the text exactly as shown below:
cats AND dogs
will retrieve all items that contain both the words “cats” and “dogs.”
Use the word “OR” to enlarge searches to find items containing any of the words or phrases surrounding this operator. For example typing the text exactly as shown below:
cats OR dogs
will retrieve all items that contain either the words “cats” or “dogs.”
Use the word “NOT” to exclude items containing the word following this operator. For example typing the text exactly as shown below:
training NOT cat
will retrieve all items that contain the word “training” except those also containing the word “cat”.
Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set. For example typing the text exactly as shown below:
(cats OR dogs) AND (training OR discipline)
will retrieve all items that contain the words "cats" or "dogs" and the words "training" or "discipline."
The various browse options are listed on the left-hand navigation bar, which remains visible except during the submission process.
Browse by community/collection
This link will display the full hierarchy of communities and their underlying collections.
Other browse options
The other browse options will allow you to browse the content. You can switch between browse lists, and choose different ordering and display options or jump to a specific location within the list.
Date issued versus date submitted
The date issued is the date the work was first made publicly available; for example, the date it was published in a journal.
The date submitted is the date the item was archived within the Henderson Repository. If the item has not been published before the date issued and date submitted, dates will be the same.
Browse within communities and collections
Each community and collection has additional browse options within it. Browsing a community will also browse any sub-communities or collections within it.
I have found an item that I would like to read, but I can’t access the full-text. What do I do next?
The Henderson Repository began its existence by housing items in abstract-only format, and is pleased to offer more than 40,000 abstract-only submissions on a variety of nursing related research topics. If no file attachment is evident, then the item is an abstract-only contribution. In most cases, the primary author has provided contact information within the abstract. Please contact the author to enquire about the possibility of obtaining the full-text version.
If author contact information is not provided, or is not current, please contact the library manager at email@example.com. Provide a link to the item in question, and/or supply the title and author name(s). If author information is available, it will be provided to you upon permission.
As of 2012, the Henderson Repository is capable of accepting full-text submissions. Full-text submissions may be temporarily embargoed. If a full-text document is embargoed, the embargo period will be noted in the publicly available abstract information, and the attached document will be visible to the public when the embargo date has passed.
What are the benefits for a nurse who includes his/her work in the Henderson Repository?
♦ Increased visibility of the work via an open-access, worldwide, online resource backed by Sigma (Research has shown that work published in open-access repositories can gain up to 300% more citations than research published in journals that limit access through paid for subscriptions. That means increased exposure to your work and all the benefits that come with it. Increasingly, more research funding bodies are insisting that work carried out under their grants must also be deposited within an institutional or subject specific repository.)
♦ Increased impact on the nursing research community
♦ Permanent Web link to each submission that may be listed on a resume or curriculum vitae
♦ Enhanced prominence in search results returned on various online search engines
♦ Copyright retention by the author
♦ Perpetual storage - submissions are permanently stored on secure servers
♦ Ability to create a free author page within the repository to share bio information, promote research and/or teaching interests, gather all submitted works from within the repository, and link to external research items
What are the benefits for a school of nursing that has a collection under the DNP Program Projects and/or electronic Theses and Dissertations Communities?
♦ Increased visibility via a school of nursing collection homepage in the Henderson Repository
♦ Free and convenient means to preserve, organize, and share reviewed and approved student work with a worldwide scholarly audience
♦ Strengthened impact of school’s mission and research interests through association with Sigma-backed resource
♦ Student participants receive the benefits of individual submitters mentioned in the answer above
For detailed information on school of nursing collection creation, please visit the “Get Started” tab in the menu bar at the top of the Henderson Repository webpage.
Is there a fee associated with submitting an item to, or establishing a collection in, the repository?
There are no fees associated with the Henderson Repository. All information contained in the repository is freely and openly available to everyone interested in nursing research. Embargo periods apply to some items.
Submission and collection creation is limited to qualified nurses, nursing students, nurse researchers, clinicians, nursing organizations, and schools of nursing.
For detailed information on author policies, etc. please see other Q&A responses in this list or visit the "Get Started" tab.
Are the submissions peer-reviewed?
The items submitted to the collections under the Independent Submissions Community are peer-reviewed by subject experts.
Items submitted by graduate students and doctoral candidates to the collections under the Electronic Theses & Dissertations and DNP Program Projects communities are approved by the appropriate personnel representing the submitter’s academic organization.
Items submitted to the collections under the communities of Sigma and the Registry of Nursing Research Conferences Abstracts are submitted on behalf of the nursing organization that served as the conference organizer/sponsor, and the majority of the submissions are in abstract-only format. Having already been vetted through the conference grant submission process, the abstracts/slide presentations are accepted into the Henderson Repository as a group submission and do not undergo further review.
Individuals wishing to submit full-text papers based on their presentation abstract or slides are encouraged to pursue the submission process under the Independent Submissions Community.
What are your acceptance criteria and author guidelines?
Why should I register with the Henderson Repository?
Users who are not members of Sigma must register in order to:
1) Submit an item to the Henderson Repository and/or 2) subscribe to specific repository collections to receive email updates whenever a new item is added to a specified collection of interest.
If you registered prior to February 2012, please re-register as the Henderson Repository has migrated to a new software platform.
If you are an Sigma member you may skip the registration step and log in by entering your email address and password on record with Sigma member services.
If you don’t remember your Sigma membership email and/or password, email firstname.lastname@example.org or call 888.634.7575 (U.S./Canada toll-free) or +317.634.8171 (International).
How do I register with the Henderson Repository?
Please click on the “Registration” link located in the top right-hand corner of the repository homepage. A registration form will open. Please fill in the requested information, and then click on the “Submit” button.
Non-Sigma members: Enter a preferred email address and create a password that is at least seven characters in length.
For detailed registration instructions, please refer to the appropriate user guide located on the “Get Started” tab. This tab is always visible in the menu bar at the top of the repository webpages.
What information is contained in the "My Profile" tab?
The My Profile page is your personal page once you have registered or signed in with your Sigma member username/password. From there you can:
Submit to a collection
You will only be able to submit to collections you have been authorized to. To request authorization please email email@example.com.
View all items you have submitted including saved/incomplete items and ones that have been rejected
Note that this will display only items you have submitted, which may not include all items you have co-authored. To display items you have authored, you should set up a author page and add them to that page.
Edit your registration details (non-Sigma members only)
Non Sigma members — You can change your password here.
Sigma members — Retrieve your email address or password on file by emailing firstname.lastname@example.org or calling 888.634.7575 (U.S./Canada toll-free) or +317.634.8171 (International).
Edit your author page.
Author pages allow you to add detail about yourself and your interests on a publicly viewable page. You can add links to content within the Henderson Repository or external content.
View any saved/incomplete submissions
If you save a submission midway through the process, you can come back to it here and complete it or delete it entirely.
Complete any tasks
If you have been assigned a reviewer role any tasks assigned to you will be listed here. You will also receive an email notification for any new tasks assigned to you.
1. Establish an account by registering with the Henderson Repository if necessary (non-Sigma members only).
2. Request authorization to submit to an appropriate collection(s) via email message to email@example.com. Provide your full name, credentials, and email address that you used at registration/login. Also provide a brief description of the item that you wish to submit as well as the collection you would like submission rights to. Choose from any of the active collections under the Independent Submissions community. Each community has its own homepage that explains the focus of that collection.
3. Log in and choose the “Submit to the Repository” option after receiving authorization confirmation from the Henderson Repository staff.
4. Follow the step-by-step submission process:
♦ Read and agree to the initial informed author clause (required)
♦ Answer brief initial questions
♦ Describe the item (required)
♦ Upload a file or files
♦ Convert files to PDF format, when possible (and if not done prior to submission process)
♦ Select a “Creative Commons License” (optional)
♦ Agree to the “Distribution License” (required)
The item will go through the collection’s set review process.
5. Edit the submission if required (you will receive notice of rejection, if appropriate.)
6. Author will receive notice of approval/posting.
Note: Copyright is retained by the author/co-authors.
For detailed instructions, please refer to the appropriate user guide located on the “Get Started” tab. This tab is in the menu bar at the top of the repository webpage.
If I submit an item to the repository do I retain copyright?
Yes, when items are submitted to the Henderson Repository copyright remains vested in the author(s) as the original copyright holder(s).
May I submit an item that has been written by someone else?
No, submissions must be made by the author as copyright holder of an original work. In the case of joint works where all parties involved intend for the work to be joined as an inseparable unit, one co-author, as joint-owner of the entire work, may choose to submit the item to the repository without permission of the other co-authors.
The two exceptions are outlined below:
♦ Faculty members/professional nurse researchers may designate a subordinate to act as a proxy to submit works on their behalf.
♦ Nursing organizations with collections under the Registry of Nursing Research Conference Abstracts Community may submit batch uploads of abstracts/presentation slides from their sponsored events with the prior notice to, and approval of, each included presenter.
These exceptions will be made subsequent to written approval and agreement by the Henderson Repository administrator.
Can I remove items once they have been posted in the Henderson Repository?
No, authors do not have authorization to remove items from the repository once they have been posted. The goal of the Henderson Repository is to disseminate nursing research on a global basis and preserve it indefinitely. The repository will allow contributors to submit a subsequent submission with revisions/amendments, but will not remove the original item. The repository is not suited for ephemeral materials and items that need frequent revision.
In certain circumstances, the Henderson Repository Administrator will remove full-text documents from public view, but leave the permanent link to the abstract information in order to preserve the record according to industry standards and best practices.
If my submission is rejected, may I resubmit it, and if so, how do I resubmit?
The following three rejection scenarios may apply to any given submission:
♦ If your item has been rejected and you have been asked to make revisions, you may resubmit the item.
The rejected item may be located by logging into the Henderson Repository and selecting the “My Profile” tab located in the menu bar at the top of the repository webpage. Click on the “Submission profile” link or scroll down to that section. Click on the “Open” option next to the appropriate item; you will be guided through the step-by-step submission process again.
All originally completed information remains with the item. Make the appropriate changes and reselect any options as needed. You will need to follow the submission process through to the end and agree to the “Distribution License” before the resubmission is considered complete.
For detailed resubmission instructions, please refer to the appropriate user guide located on the “Get Started” tab. This tab is in the menu bar at the top of the Henderson Repository webpage.
♦ If your item has been rejected and you have been asked to resubmit it to another collection within the repository, you will need to start a new submission.
♦ If your item has been rejected as unsuitable for inclusion in the Henderson Repository you may not resubmit; however, it will remain in your “Submission profile” until/unless you select the “Remove” option.
What is the persistent link referred to as a “handle”?
When your item becomes a part of the Henderson Repository, it is assigned a persistent uniform resource locator (URL). A persistent URL is a permanent link to your item. This means that, unlike most URLs, this identifier will not have to be changed if the repository migrates to new hardware or if organizational changes are made in the repository. The Henderson Repository is committed to maintaining the integrity of this identifier so that you can safely use it to refer to your item when citing it in publications or other communications such as a faculty webpage, résumé, or curriculum vitae. The persistent URLs are registered with the Handle System — a comprehensive system for assigning, managing, and resolving persistent identifiers, known as “handles,” for digital objects and other resources on the Internet. The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which undertakes, fosters, and promotes research in the public interest.
What is a author page?
All nurse authors who have submitted items that have been accepted into the Henderson Repository have the option to create their personal webpage within the repository. This area can display a photo, a biography, the submitter’s contact details, and any additional links to websites he or she may wish to include. Items within the repository can also be included in this area. The link to an individual’s author page may be published in other publications and posted on webpages according to the researcher’s wishes.
If you are interested in establishing a author page, please contact us at firstname.lastname@example.org.
What is a checksum, and how is it used?
A checksum is the number of bits contained in a document transmission. Senders and receivers may compare the checksum to make certain that a document transmitted correctly.
The Henderson Repository generates an MD5 checksum for every file it stores; we use this checksum internally to verify the integrity of files over time. (A file’s checksum shouldn't change.) You can use this checksum to make sure that what we've received is indeed the file you've uploaded.
If you want to verify the file using a checksum, click "Show checksums" on the "Uploaded File" page during the submission process. The repository generated MD5 checksum for every file we've received from you will show to the right of the filename. You will then need to use a local program to generate your own checksum for these files and verify that your results match ours. On most UNIX-like systems (including Mac OS X), use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; the summary should print on your screen. For Windows machines, MD5 tools are freely available; try md5 (from http://www.fourmilab.ch/md5/) or md5sum, which is available via the textutils package in Cygwin (http://www.cygwin.com/). All of these utilities will need to be run from a command line, or terminal, window. The entire digest printed out when you run the MD5 tool on your local copy of the file you are uploading should be equal to what the Henderson Repository reports.
What is a Creative Commons license?
Every nurse author who submits an item to the Henderson Repository retains copyright to his or her work.
Creative Commons (CC) licensing is an optional step that is presented during the submission process. The CC license allows authors to choose how they are going to share their work with the public.
Please visit the Creative Commons website to learn more.
Do you offer traditional library services such as interlibrary loan and access to proprietary databases?
The Henderson Repository does not offer traditional library services; it is a digital destination freely available to everyone interested in nursing related research.
What are your hours of operation?
The Henderson Repository is accessible to online patrons 24 hours a day, seven days a week. If you would like assistance with searching the materials in the repository, or have other unanswered questions, please feel free to email email@example.com. Your question will be answered within 2 business days, during normal business hours (8:00 a.m. - 5:00 p.m., Eastern).
How do I become a reviewer for a collection under the Independent Submissions Community?
Calls for Henderson Repository reviewers are made as needed, and will be found at Sigma Volunteer Opportunities.
I donated (or a family member donated) items to the Virginia Henderson International Nursing Library (VHL) when the library was physically located at Sigma Headquarters. Where are those items now?
Many of the physical items in our collection were donated to nursing libraries/facilities around the world, after careful consideration of each organization’s merit and needs. This was done to ensure that the gifts to the VHL are still fulfilling a valued service in areas where nurses and nursing students have been underserved. The remaining items have been kept on display at Sigma headquarters or added to the Sigma archives at the Indiana University Purdue University Indianapolis University Library in the Ruth Lilly Special Collections and Archives.
I am a Sigma Chapter officer and I would like to know more about archiving our chapter materials. Where do I start?
Please go to the Sigma Archivist Resources page for information on archiving chapter records.
Where are the Sigma archives located?
The archival records of the Honor Society of Nursing, Sigma Theta Tau International are held at IUPUI University Library in the Ruth Lilly Special Collections and Archives. For more information please click here.
I would like to add a link to the resource tab located on the Henderson Repository homepage. How do I do that?
In order to have a link placed on the Henderson Repository Resources tab, the requestor must be a well-established professional nursing and/or health organization, or governmental agency, and the linked material must be related to the field of nursing, nurse education, and/or nursing research to be accepted for inclusion.
Requests should be sent to firstname.lastname@example.org.
The addition or deletion of resource links is solely at the discretion of the Henderson Repository. Links to advertising/promotional materials and topics considered inflammatory or controversial by the Henderson Repository and/or Sigma are prohibited.
Are you the official library/archive for Virginia Henderson?
The Virginia Henderson International Nursing Library is not the official library or archives for Miss Henderson’s works, and does not contain her papers, records or historical materials. It does not hold any copyright permission to her works beyond those necessary to publish her festschrift, Virginia Avenel Henderson: Signature for Nursing. The library was named in Miss Henderson’s honor to acknowledge the global impact that she made on nursing research.