National and International Nursing Organization Resource Papers - Collection Policies


1) Any active national or international nursing organization (the "organization") may request the creation of a collection under the organization's name in the Virginia Henderson Global Nursing e-Repository (Henderson Repository) Nursing Organization - Resource Papers community. This is a free means to store and share the following types of documents to further the nursing profession on a global basis and in the interest of research and evidence-based practice.

a. position and policy papers

b. best-practice guidelines

c. research study reports

d. any materials that support nursing as a profession and/or further nursing research and evidence-based practice

2) Prior to the creation of such a collection, the chief executive officer (or a designee of the chief executive officer) of the Honor Society of Nursing, Sigma Theta Tau International (STTI) must approve the organization's request.

3) The organization must be the corporate author/copyright holder of all submitted materials.

4) The collection is not an archive for the organization's:

a. business documents/records (including meeting minutes).

b. historical records.

c. promotional materials, etc.

5) The collection is intended for works of a permanent nature, not ephemeral items.

6) If the organization changes its position on a topic or otherwise revises a document already posted in the repository, the initial entry and attached document will remain in the repository as a historical reference and will provide a link to the new or revised entry.

7) Upon approval of a collection request, the organization must provide a logo and lead-in text for the collection's homepage.

8) The organization may use the durable link to the collection's home page in any promotional materials and on its website.

9) The organization must allow the Henderson Repository staff at least 45 days from the date of the request until the collection is created and ready for use.

10) The organization must designate a key person or key people to submit each item on behalf of the organization (the organization's "repository liaison[s]").

a. That person or those people will be given the appropriate submission rights and trained on the repository's submission process.

b. If the organization wishes to assign a new person or additional people to the repository liaison position, it is the responsibility of the organization to contact the Henderson Repository staff to alert them to the change.

11) Prior to posting, each item will be processed by a Henderson Repository staff member. Metadata will be added to augment descriptive content, and authoritative subject headings will be affixed to each record to facilitate organization and findability of the items within the repository. This process may take up to 90 days. Note: The content of each submitted document will not be edited or changed in any way. Items must be submitted in final format and ready for posting.

12) STTI and the Henderson Repository reserve the right to reject any submission for any reason which may include, but is not limited to, copyright infringement, plagiarism, incompleteness, poor preparation, derisive content, or subject matter that is in contrast to STTI's mission and vision.

13) All submitted and approved items will be open access and will not be hidden from public view.

14) All submitted and approved items will be displayed in the repository on a permanent basis. For further information on the repository's withdrawal policy, please see the withdrawal section of the repository's Author Policies.

15) If at any time the organization ceases to upload documents on a regular basis for one year — thus allowing the collection to become or remain inactive — and/or fails to designate a repository liaison[s] or fill the position should it become vacant, STTI and the Henderson Repository reserve the right to remove the collection from the community and/or rename it and absorb the submitted documents into other active collections within the repository if they so choose.

16) By choosing to request the creation of a collection and proceeding with this process, a nursing organization agrees to abide by the policies and statements as set forth above.


Contact Kimberly Thompson, MLS, Ruth Lilly e-Repository Manager, at to request your free collection now.

For a list of repository benefits and additional information about the repository visit the "Policies and Guidelines" page.